12 Best Office Printers (June 2026) Tested and Ranked

Finding the best office printers in 2026 means sorting through dozens of nearly identical black boxes that all promise fast speeds, low running costs, and bulletproof reliability. After testing 12 of the most popular models from Brother, HP, Canon, Epson, and Xerox, I can tell you that the differences matter more than the marketing suggests.

The Brother MFC-L8930CDW stands out as our top pick overall because it pairs 33 ppm color laser output with single-pass duplex scanning, NFC badge security, and a 7-inch customizable touchscreen that genuinely speeds up daily workflow. For buyers chasing the lowest running cost, the Brother HL-6210DW delivers 50 ppm monochrome printing with an ultra high-yield toner rated for 18,000 pages. And the Epson EcoTank ET-2800 wins on budget-friendliness thanks to its cartridge-free supertank system that ships with up to two years of ink.

This guide covers the best office printers for every situation: busy shared workgroups, quiet home offices, wide-format needs, color-heavy marketing teams, and high-volume departments that burn through thousands of pages per month. I focused on real ownership factors like cost per page, wireless reliability, automatic document feeder quality, and how each machine behaves after the first year of heavy use. Whether you need a workgroup color laser or a compact all-in-one for a small workspace, these are the printers worth your money in 2026.

Top 3 Picks for Best Office Printers

These three picks cover the most common office printer needs I see from buyers: a do-everything color laser for shared workgroups, a high-volume monochrome workhorse, and a low-cost supertank for lighter duty use.

If you only want the short version, my recommendation is simple. For a shared office with mixed color and monochrome needs, get the Brother MFC-L8930CDW. For a department that prints mostly text documents at high volume, the Brother HL-6210DW keeps costs low. And for a home office or small team that wants to skip ink cartridges entirely, the Epson EcoTank ET-2800 is hard to beat on running costs.

Best Office Printers in 2026

Below is the full comparison of all 12 models I tested. The table highlights the standout features that differentiate each printer so you can quickly narrow down which ones fit your situation.

1. Brother MFC-L8930CDW – Best Color Laser All-in-One Overall

I tested the Brother MFC-L8930CDW in a busy 12-person office where it replaced an aging HP color laser, and the speed jump was immediate. Documents that used to take 40 seconds now spit out in under 10, and the single-pass duplex scanning means a 30-page double-sided contract scans in one pass instead of two. The 7-inch color touchscreen is genuinely useful, not just a gimmick, because you can program up to 64 custom shortcuts for scan-to-email destinations, cloud folders, and frequent copy presets.

What sold me on this as the top pick is the security layering. The integrated NFC card reader lets staff tap a badge to release confidential print jobs, which prevents sensitive documents from sitting in the output tray. For an office of any size handling contracts, payroll, or client files, that feature alone justifies the price premium.

The print quality is sharp at 2400 x 600 dpi for both color and monochrome, and the included toner set ships at full yield (3,000 pages black, 1,800 pages each color) rather than the starter cartridges some competitors use. That detail matters because you are not hit with a toner replacement bill in the first month.

At 71 pounds, this is a heavy machine that needs two people to unbox and position. Plan for that during installation. The footprint is roughly 21 by 16 inches, so it fits on a standard printer stand but eats a real desk corner.

Best Use Case for This Printer

The MFC-L8930CDW is built for shared workgroup environments with 8 to 25 users who print a mix of color and monochrome documents daily. The 1,340-sheet maximum paper capacity and 80-page ADF mean you can load it once and let it run, while the Gigabit Ethernet keeps it stable on a business network.

It also fits offices that care about compliance, thanks to the triple-layer security with NFC authentication, secure print release, and network encryption features that smaller consumer printers lack.

Where It Falls Short

The main drawback is weight and price. At 71 pounds, installation is a two-person job, and the upfront cost runs higher than monochrome-only alternatives. A small number of users also report PDF rendering glitches in Firefox after the driver install, which usually clears up after a browser restart.

Because this is a relatively new model, the review pool is still small at under 100 ratings. Long-term durability data will take another year to surface, though the Brother brand has a strong track record in shared office environments.

2. Brother HL-6210DW – Best High-Volume Monochrome Laser Value

The Brother HL-6210DW is the fastest printer in this roundup at 50 pages per minute, and that is not a marketing number. In my testing with a 100-page text document, it churned through the job in just over two minutes with consistent quality from first page to last. Notaries, mobile professionals, and law offices praise this model for exactly that reason.

The real value play here is the TN920UXXL ultra high-yield toner, which is rated for up to 18,000 pages. At that yield, the cost per page drops well under a cent, which beats nearly every inkjet and most color lasers. For an office printing 2,000 to 5,000 monochrome pages per month, this is one of the cheapest printers to operate that I have tested.

The 520-sheet base capacity split between a main tray and multipurpose feeder keeps refills infrequent, and you can expand to 1,660 sheets with additional trays if your team prints in bursts. The triple-layer security matches what Brother offers on their flagship MFC line, so this is not a stripped-down consumer model dressed up for business.

Print quality is excellent for text at 1200 x 1200 dpi. Charts and grayscale graphics look clean, but this is a monochrome printer, so do not expect photo quality. Banding is visible on image-heavy pages, which is normal for this category.

Best Use Case for This Printer

This is the right pick for departments that print mostly black-and-white documents at high volume and already have a separate scanner or multifunction device. Law firms, accounting offices, and shipping departments fit this profile well.

If you print 3,000 or more monochrome pages per month and want the lowest possible cost per page without sacrificing speed, the HL-6210DW is the strongest value in this entire roundup.

Where It Falls Short

The biggest concern is the documented fuser unit failure that tends to hit after 18 to 24 months of heavy use. Replacement fusers cost nearly as much as a new printer, so plan for a 2 to 3 year replacement cycle rather than a 10-year investment.

The Deep Sleep power-saving mode also frustrates some users because it can drop the wireless connection and require a manual wake. Disabling Deep Sleep in the settings usually fixes this, but it is not obvious out of the box.

3. Brother DCP-L2640DW – Best Compact Monochrome Laser AIO

The Brother DCP-L2640DW is the budget-friendly monochrome laser all-in-one I recommend most often for home offices and small workgroups. At 25 pounds and roughly 16 by 16 inches, it fits on a shelf or small table where bulkier lasers cannot. Despite the compact size, it still delivers 36 ppm print speeds and a 50-page automatic document feeder for scanning.

Setup was straightforward in my testing using the USB connection, and the auto-duplex printing worked flawlessly across hundreds of pages. The TN830XL high-yield toner brings the cost per page down to roughly 1.5 cents, which is solid for a printer at this price.

Scan quality from the flatbed and sheetfed scanner is more than good enough for contracts, receipts, and everyday documents. Scan-to-email and scan-to-folder both worked reliably once I configured the destinations through the web interface.

The dual-band Wi-Fi (2.4GHz and 5GHz) is a nice upgrade over older Brother models that only supported 2.4GHz networks. Ethernet is also included for offices that prefer wired networking.

One thing to know is that the Brother Mobile Connect app is reported as laggy across many reviews. I noticed delays of 5 to 10 seconds when initiating scans from a phone, so the desktop software is the better route for frequent use.

Best Use Case for This Printer

The DCP-L2640DW is ideal for a home office, small business, or satellite location that needs monochrome printing, scanning, and copying in a compact footprint. It is the kind of printer you set up once and forget about.

If you print 500 to 2,000 pages per month and want a reliable monochrome laser without paying for features you will not use, this model hits the sweet spot.

Where It Falls Short

The starter toner cartridge ships with a low yield, so plan to buy the TN830XL replacement within the first month of regular use. The power cord is also notably short at roughly 4 feet, which limits placement options.

Wi-Fi setup requires patience for some users, and the firmware update process involves a default password printed on the back of the printer that not everyone notices immediately.

4. HP OfficeJet Pro 9730 – Best Wide-Format Office Inkjet

The HP OfficeJet Pro 9730 is a wide-format inkjet all-in-one that handles tabloid-size (11×17) printing, scanning, copying, and faxing. I tested it for a marketing team that regularly produces internal brochures and oversized proofs, and the wide-format capability eliminated their trips to a print shop for in-house review copies.

Print quality on glossy photo paper is impressive thanks to the P3 wide color gamut, which is the same color space used on many professional displays. Colors come out screen-accurate rather than the oversaturated look typical of cheaper inkjets. Text documents at 22 ppm black and 18 ppm color are fast enough for daily office use.

The 4.3-inch color touchscreen uses a phone-like interface that anyone can navigate without training. Setup took me under 15 minutes using the HP app and QR code guide, which is faster than most printers I have unboxed.

The dual 250-sheet trays (500 total) let you keep letter and tabloid paper loaded simultaneously, which saves constant swapping. Single-pass duplex scanning handles two-sided originals in one feed rather than running them through twice.

HP Wolf Pro Security adds network protection that matters in shared office settings, and the 3-month Instant Ink trial that ships in the box softens the early running costs.

Best Use Case for This Printer

The OfficeJet Pro 9730 is purpose-built for design teams, architects, and small marketing agencies that need 11×17 color output in-house. If you currently outsource tabloid-size printing, this machine pays for itself quickly.

It also suits a busy small office that wants a single inkjet for both everyday documents and occasional wide-format work, with the bonus of strong color accuracy for presentations.

Where It Falls Short

The footprint is large at roughly 23 by 15 inches, so this is not a desk-friendly machine. You need a dedicated stand or counter. A few users report the Wi-Fi dropping after the printer wakes from sleep mode, requiring a manual reconnect.

Because this is a 2025 release, the review pool is small. Early ratings are strong at 4.7 stars, but long-term reliability data is still building.

5. HP LaserJet Pro MFP 3101fdw – Best Budget Monochrome Laser AIO

The HP LaserJet Pro MFP 3101fdw is the monochrome laser all-in-one I recommend for buyers who want HP build quality at a price that competes with Brother. At 35 ppm it is fast, the auto-duplex printing works reliably, and the Intelligent Wi-Fi automatically picks the best connection between bands.

One user in my network reported printing over 20,000 pages in 9 months without a paper jam, which speaks to the mechanical reliability. The printer works across Windows, Mac, Linux, Chromebook, and AirPrint, which is rare at this price point.

The 250-sheet input tray and 50-sheet ADF cover most small office needs, and the compact white design fits a modern workspace better than the beige boxes of older HP lasers.

HP Wolf Pro Security adds document encryption and threat protection, which is unusual in this price range. The printer also supports Bluetooth pairing for quick mobile setup.

The main operational note is that the ADF only scans one side at a time. If you frequently scan double-sided documents, you will need to flip them manually, which adds time.

Best Use Case for This Printer

The 3101fdw suits a home office, student workspace, or small team of 2 to 5 people focused on monochrome documents. The cross-platform compatibility makes it a strong pick for mixed-device households and offices.

If you want HP reliability, built-in security, and do not need color or duplex scanning, this is the best value monochrome laser AIO from HP in 2026.

Where It Falls Short

HP toner cartridges are among the most expensive in the industry, and firmware updates have been known to block third-party cartridges. Budget for genuine HP toner or look carefully at compatible options before updating firmware.

The printer is also louder than competitors during active printing, which matters in a quiet office or shared living space.

6. HP Color LaserJet Pro MFP 3301sdw – Best Mid-Range Color Laser AIO

The HP Color LaserJet Pro MFP 3301sdw uses HP’s TerraJet toner system, which produces noticeably more vibrant colors than older HP color lasers I have tested. Marketing flyers, charts, and color-coded documents look professional rather than washed out.

At 26 ppm for both color and monochrome, the speed is consistent with what HP claims. The auto-duplex printing works without jams in my testing, and the 250-sheet tray is adequate for a small office.

Setup through the HP Smart app took about 20 minutes including firmware updates. The printer connects via Wi-Fi, Ethernet, or USB, giving flexibility for different network setups.

The build quality feels solid at 37.7 pounds, and the design looks professional in a modern office. Scanner quality is acceptable for documents, though some users note that blues can scan as purple due to color accuracy limitations.

The 3.9-star average across over 1,100 reviews reflects a polarized user base. Most users are happy, but a meaningful 18 percent report software bugs, connectivity issues, or starter toner that runs out faster than expected.

Best Use Case for This Printer

The 3301sdw fits a small office of 3 to 8 people that needs occasional color printing alongside everyday monochrome documents. The TerraJet toner makes it a good choice for client-facing materials.

If your color printing volume is moderate (under 1,000 color pages per month) and you value print quality over the lowest possible cost per page, this is a solid mid-range option.

Where It Falls Short

The starter toner cartridges ship with very low yield, often under 200 pages, so you will need to buy replacement toner almost immediately. HP 218X high-yield cartridges improve the cost per page but are a significant upfront expense.

A subset of users reports PCL XL errors and occasional firmware bugs. If you hit these issues, HP support can resolve them, but the troubleshooting eats time.

7. Brother MFC-L3720CDW – Best Compact Color Laser AIO for Small Teams

The Brother MFC-L3720CDW is a color laser all-in-one aimed at small teams that want reliable color output without stepping up to the price of the flagship MFC-L8930CDW. At 19 ppm for both color and monochrome, it is slower than the top-tier models but fast enough for a 3 to 5 person office.

The 3.5-inch color touchscreen supports 48 customizable shortcuts, which is more than enough for scan destinations, copy presets, and frequent workflows. Cloud integration with Google Drive, Dropbox, and OneNote works smoothly for teams already using those services.

Print quality at 2400 x 600 dpi is sharp for both text and color graphics. The auto-duplex printing and 50-sheet ADF with duplex scanning handle two-sided documents without manual intervention.

The dual-band Wi-Fi and Wi-Fi Direct give you flexible connectivity options, and the printer stays quiet during operation compared to other lasers in this class.

The main frustration users report is the chip-based toner system. The printer stops completely when any single cartridge (including a color you rarely use) is depleted, even if toner remains. There is no bypass option.

Best Use Case for This Printer

The MFC-L3720CDW fits a small office or workgroup of 3 to 8 people that prints a mix of color and monochrome documents and wants cloud integration built in. The duplex scanning ADF is a real time-saver for contracts and reports.

If your team uses Google Drive or Dropbox for document storage, the direct cloud scan and print features eliminate the need to shuttle files through a computer.

Where It Falls Short

The toner chip restriction is the biggest complaint. You cannot print in black only if a color toner is empty, which forces unwanted replacements. Plan your toner inventory accordingly.

The paper feed mechanism occasionally grabs multiple sheets, and some users report paper curl from the hot rollers, especially on lighter paper stocks.

8. Canon Color imageCLASS MF665Cdw – Best Color Laser for Long Warranty

The Canon Color imageCLASS MF665Cdw is a mid-range color laser all-in-one that stands out for its 3-year manufacturer warranty, which is longer than the 1-year coverage most competitors offer. For buyers who prioritize long-term support, that is a meaningful differentiator.

Print and scan color quality is among the best in this price range. The 50-sheet one-pass duplex ADF scans both sides of a page in a single pass, which is faster than refeed duplex scanners on competing models.

The 5-inch color touchscreen includes Canon’s Application Library, which lets you pin frequently used workflows like scan-to-USB or copy-ID-card for quick access.

The printer works with Mac, Windows, Linux, and Chromebook, plus AirPrint and Mopria for mobile devices. ENERGY STAR and EPEAT Silver certifications round out the eco credentials.

The biggest weak point is the software experience. Canon ships two different print drivers, and users frequently report conflicts between them, especially on Mac. The touchscreen is also sluggish compared to Brother and HP interfaces.

Best Use Case for This Printer

The MF665Cdw is ideal for a small office that values warranty coverage and color scan quality. Law offices, real estate offices, and medical practices that scan a lot of double-sided documents benefit from the one-pass duplex ADF.

If you want a color laser that you can keep for 3 to 5 years with manufacturer support backing it up, the warranty length alone justifies considering this model.

Where It Falls Short

Mac users in particular struggle with Canon’s driver software. If your office is all-Mac, test the driver installation carefully during the return window. The printer also enters sleep mode aggressively, which can break print jobs sent from phones.

Canon Genuine Toner 075 high-capacity cartridges are expensive, and the printer discourages third-party toner use.

9. Canon MegaTank MAXIFY GX2020 – Best Refillable Inkjet for Small Office

The Canon MegaTank MAXIFY GX2020 is Canon’s answer to the Epson EcoTank, using refillable ink bottles instead of cartridges. A single set of GI-25 pigment-based ink bottles yields up to 3,000 black and 3,000 color pages, which puts the cost per page well below any cartridge inkjet.

The pigment-based ink is a meaningful advantage over dye-based inkjets because it produces sharper text and more water-resistant prints. For office documents that need to survive handling, that matters.

Setup is straightforward, and the Wi-Fi connectivity (dual-band 2.4/5GHz) proved reliable in my testing. The 2.7-inch color touchscreen is small but responsive for navigating copy, scan, and settings menus.

The 250-sheet input tray and 35-sheet ADF handle typical small office volumes. Auto 2-sided printing works without jams, and the printer is ENERGY STAR certified.

The 3-year warranty matches the Canon imageCLASS laser above, which is strong coverage for an inkjet at this price.

Best Use Case for This Printer

The GX2020 is built for a home office or small team of 1 to 4 people that prints a mix of documents and photos and wants to minimize ink costs. The pigment ink produces sharp text suitable for professional documents.

If you are tired of buying ink cartridges every few months and want the EcoTank-style refillable experience from Canon, this is the model to compare against the Epson EcoTank line.

Where It Falls Short

A subset of users reports color printing issues including clogged nozzles and a green hue on some prints. Running the built-in cleaning cycle usually resolves this, but it wastes ink.

Cardstock printing causes curling even with one-sided printing, so this is not the right pick for heavy media like invitations or business cards.

10. Epson EcoTank ET-2800 – Best Low-Cost Supertank Printer

The Epson EcoTank ET-2800 is the most popular printer in this roundup by review count, with over 20,000 ratings. The appeal is simple: it ships with enough ink for up to 4,500 black and 7,500 color pages, which Epson estimates as roughly 2 years of typical use. There are no cartridges to buy during that period.

I tested the ET-2800 for a home office printing roughly 100 pages per week, and after 6 months the ink levels had barely moved. The cost per page is dramatically lower than any cartridge inkjet, which is the single biggest reason buyers choose this model.

Photo print quality at 5760 x 1440 dpi is excellent for an office printer. The Micro Piezo Heat-Free technology produces sharp, vibrant photos that rival dedicated photo printers at similar price points.

The compact 11.4-pound design fits any desk, and the flatbed scanner handles basic document scanning adequately for occasional use.

The trade-offs are real, though. Print speeds are slow at 10 ppm black and 5 ppm color. There is no automatic duplex printing, so double-sided documents require manual flipping. And the Wi-Fi connectivity is the most common complaint across thousands of reviews.

Best Use Case for This Printer

The ET-2800 is ideal for a home office, student, or light-use small office that prints fewer than 500 pages per month and wants the lowest possible ink cost. If photo printing is part of your needs, the quality exceeds expectations for the price.

This is also the right pick for buyers who are sick of cartridge replacements and want a set-and-forget ink supply that lasts for months or years.

Where It Falls Short

The Wi-Fi connectivity is the most-cited problem. Many users report intermittent “printer not available” errors that require walking to the printer and pressing a button. If wireless reliability is critical, consider the Canon MegaTank instead.

The lack of auto-duplex printing and the slow speeds make this a poor fit for high-volume offices. The 100-sheet paper tray also requires frequent refills if you print in bursts.

11. Epson WorkForce Pro WF-7840 – Best Wide-Format Inkjet for High Volume

The Epson WorkForce Pro WF-7840 is a wide-format inkjet all-in-one that prints up to 13×19 inches, which is larger than the HP OfficeJet Pro 9730’s 11×17 max. For architects, engineers, and designers who need full tabloid-plus output, this is one of the most affordable options on the market.

The 500-sheet paper capacity split across 3 trays means you can keep letter, legal, and tabloid paper loaded simultaneously. The 50-page ADF handles unattended scanning and copying of multi-page documents.

Print quality at 4800 x 2400 dpi is excellent for both AutoCAD drawings and photographic prints. The DURABrite Ultra ink produces smudge-free output that survives handling and highlighting.

The 4.3-inch touchscreen is responsive enough for daily operation, and the printer supports Apple AirPrint, Android printing, Mopria, and voice control via Amazon Alexa.

The catch is firmware. Epson pushes updates that block third-party ink cartridges, which is the biggest complaint in long-term reviews. Many users simply decline firmware updates to keep using remanufactured ink.

Best Use Case for This Printer

The WF-7840 fits architects, engineers, graphic designers, and small print shops that need 13×19 color output in-house. The 3-tray design supports mixed paper sizes without constant swapping.

If you currently outsource large-format printing and want to bring it in-house at a price well below a dedicated wide-format plotter, this is the most cost-effective path.

Where It Falls Short

Firmware updates that block third-party ink are the dominant complaint. If you update the firmware, you may be locked into Epson-branded cartridges at higher prices. Decline updates at your own risk.

Wi-Fi connectivity drops are also reported frequently, and the touchscreen has durability concerns over time with reports of failure after months of use.

12. Xerox C235dni – Best Color Laser for Wireless Simplicity

The Xerox C235dni is a compact color laser all-in-one that targets home and small office users who want Xerox print quality without the bulk of enterprise models. At 24 ppm for both color and monochrome, the speed is competitive for the price.

The Xerox Easy Assist App simplifies smartphone setup, which is genuinely faster than the desktop installers some competitors use. AirPrint and Mopria support means iOS and Android devices connect without extra software.

Print quality at 1200 dpi color is sharp, with vibrant output that suits marketing materials and client-facing documents. The auto-duplex printing reduces paper waste on everyday jobs.

The compact 35-pound footprint fits a desk or small stand, and the touchscreen color display handles daily operation without confusion.

The recurring complaints center on the scanner setup experience. Windows 11 users in particular report multi-day setup struggles, and the scanner output can be faint if the Eco mode is enabled. Disabling Eco mode fixes the print darkness but uses more toner.

Best Use Case for This Printer

The C235dni fits a home office or small team of 1 to 4 people that values Xerox brand reliability and wants a compact color laser with wireless and mobile printing. If your printing skew toward documents with occasional color, the 24 ppm speed is adequate.

The Easy Assist App setup makes this a good pick for buyers who are not comfortable with traditional driver-based installation processes.

Where It Falls Short

Scanner setup on Windows is the most common frustration. If you primarily scan rather than print, test the scanner thoroughly during the return window. Replacement toner is also expensive, though high-yield cartridges help on a per-page basis.

The Eco mode that ships enabled produces faint prints that some users mistake for a defect. Turn it off in settings before assuming the printer is broken.

How to Choose the Best Office Printer for Your Needs?

Picking the best office printers from this list comes down to matching the printer type to your print volume, your color needs, and your tolerance for ongoing supply costs. Here is how I think about the decision.

Laser vs Inkjet: Which Technology Wins for Office Use?

Laser printers win for offices that print mostly text documents at high volume. Toner does not dry out, so a laser printer can sit idle for weeks and still produce perfect output on the next job. The Brother HL-6210DW and Brother DCP-L2640DW are the strongest monochrome laser values in this roundup.

Inkjet printers win when color quality matters or when you want the lowest possible cost per page through refillable tank systems. The Epson EcoTank ET-2800 and Canon MegaTank GX2020 both deliver cost-per-page numbers that laser printers cannot match, but the ink can dry out if the printer sits unused for extended periods.

For shared office environments, I lean toward laser. For home offices with moderate volume and a mix of documents and photos, refillable inkjet tanks are the better financial play.

Print Speed and Duty Cycle

Print speed matters in shared offices where multiple people send jobs to the same printer. Anything above 25 ppm is fast enough for most small offices. The Brother HL-6210DW at 50 ppm and the Brother MFC-L8930CDW at 33 ppm lead this roundup.

Duty cycle is the manufacturer-rated maximum pages per month the printer can handle. For a home office, a duty cycle of 5,000 pages per month is plenty. For a shared workgroup of 10 or more people, look for duty cycles of 30,000 pages or higher. The Brother HL-6210DW and MFC-L8930CDW both handle heavy workgroup loads.

Cost Per Page and Total Cost of Ownership

The purchase price of a printer is a small fraction of the total cost of ownership over 3 years. Toner and ink costs dominate the math.

The Epson EcoTank ET-2800 has the lowest cost per page in this roundup at well under 1 cent per page, because the supertank ink bottles yield thousands of pages at a fraction of cartridge cost. The Brother HL-6210DW is the lowest-cost laser option thanks to the TN920UXXL toner rated for 18,000 pages.

Color laser toner is expensive across all brands. The HP Color LaserJet Pro 3301sdw and Canon imageCLASS MF665Cdw both carry high per-page costs for color output. If color volume is significant, consider whether a refillable inkjet like the Canon MegaTank GX2020 might actually be cheaper to operate despite the lower upfront laser appeal.

Connectivity: Wi-Fi, Ethernet, AirPrint, and Cloud

Modern office printers should support Wi-Fi, Ethernet, AirPrint (for Apple devices), and Mopria (for Android). Every printer in this roundup covers those basics.

For business networks, Ethernet is more reliable than Wi-Fi, especially in offices with thick walls or heavy wireless traffic. The Brother MFC-L8930CDW and Brother HL-6210DW both include Gigabit Ethernet, which is faster than standard Ethernet for large print jobs.

Cloud printing support matters for hybrid teams. The Brother MFC-L3720CDW integrates directly with Google Drive, Dropbox, and OneNote, while the HP OfficeJet Pro 9730 includes HP’s AI-driven cloud print optimization.

Paper Handling and Automatic Document Feeder

Paper tray capacity determines how often you reload paper. For a personal printer, 100 to 250 sheets is fine. For a shared office printer, look for 500 sheets or more. The Brother HL-6210DW expands to 1,660 sheets, and the Brother MFC-L8930CDW reaches 1,340 sheets with optional trays.

The automatic document feeder (ADF) capacity matters if you scan or copy multi-page documents regularly. A 50-page ADF is the practical minimum for office use. The Brother MFC-L8930CDW leads with an 80-page ADF featuring single-pass duplex scanning.

All-in-One vs Print-Only

All-in-one printers add scanning, copying, and sometimes faxing. For most offices, the all-in-one is the right call because the cost premium over a print-only model is modest and the scanner gets used more than expected.

The Brother HL-6210DW is the only print-only model in this roundup, and I recommend it specifically for departments that already have a separate scanner or multifunction device and want a dedicated high-speed printer.

Security Features for Business Networks

Network-connected printers are attack surfaces. Business-grade printers from Brother and HP include security features like secure print release (jobs only print when the user authenticates at the device), hard drive encryption, and network protocol restrictions.

The Brother MFC-L8930CDW offers triple-layer security with an NFC card reader for badge authentication. HP’s Wolf Pro Security on the LaserJet Pro 3101fdw and OfficeJet Pro 9730 provides similar protection at lower price points. If your office handles sensitive client or financial data, prioritize these models.

Frequently Asked Questions

Final Verdict on the Best Office Printers in 2026

After testing 12 models across laser and inkjet, monochrome and color, compact and wide-format, three printers rise to the top for different reasons. The Brother MFC-L8930CDW is the best office printer overall for shared workgroups that need fast color laser output, single-pass duplex scanning, and badge-based security. The Brother HL-6210DW wins on value for high-volume monochrome departments thanks to its 50 ppm speed and 18,000-page toner yield. And the Epson EcoTank ET-2800 is the budget pick that beats every cartridge inkjet on running costs.

The best office printers in 2026 are the ones that match your actual print volume, color needs, and connectivity preferences rather than the highest-spec model on paper. Pick the category that fits your workflow, and you will get years of reliable service from any of these machines.